KPIs: Business costs
Payroll this period, Fixed costs, Marketing spend and Committed, not yet invoiced — four figures built from what FieldQuo already knows, each labelled with what it includes and deliberately never summed into one total.
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Business costs — Payroll, fixed costs, marketing spend, and work already committed — built from what FieldQuo already knows, no bank statement required. Four cards, each of which had a screen that computed it — Payroll, Settings → Overhead, the Marketing spend page, the Backlog card — and none of which had a money view together until this section.
They are four different shapes of “true”, and the page never adds them up. This article says what each one reads, what it leaves out, and why there is no total.
Overview
Three of the four follow the period buttons; one does not. Payroll this period and Marketing spend are what happened between the period's first and last day. Fixed costs is a monthly figure whatever the period, because prorating rent to “this quarter” would invent a rule nobody asked for. Committed, not yet invoiced is a snapshot of today.
The four cards
| Card | What it reads | When it is — |
|---|---|---|
| Payroll this period | Approved clocked hours in the period × each worker's own pay rate, summed across the company. | No approved time has ever been recorded for the company. |
| Fixed costs | The monthly total from Settings → Overhead — rent and fixed costs, overhead salaries, loan and asset costs — unchanged and per month. | No rent, overhead pay, loans or assets have been recorded yet. |
| Marketing spend | Marketing spend rows dated in the period, across every channel, in the company's currency. | No marketing spend has ever been logged for the company. |
| Committed, not yet invoiced | The value of every open job with an accepted quote — the same figure the Backlog card divides into weeks. | Never — nothing open and accepted is a real $0.00 with “0 accepted, open jobs.” |
Payroll this period
- Only approved hours are paid, so only approved hours are counted. Hours still pending are counted separately and said out loud: “12h still awaiting approval, not counted yet.” See Timesheets: review and approve hours.
- The rate is the one payroll uses — the worker's hourly rate when set, otherwise the labour cost on their member record. Overhead salaries entered on Settings → Overhead are a business cost, not a person's pay, and are never read here.
- Hours with no pay rate on file are not folded in as free labour. The card shows the warning triangle and “{n} hours logged by {m} have no pay rate on file and aren't counted here.”
Fixed costs
- The figure is the burn rate's monthly total, reused unchanged from Overhead and your minimum price — the hint says “Per month, regardless of the period above — rent, overhead pay and debt.”
- See the breakdown → opens Settings → Overhead, where every line of it is entered.
- It reads — until at least one register — fixed costs, salaries, debt, assets — has a row. Four empty tables are not a $0.00 rent.
Marketing spend
- A row in another currency is converted at the pinned exchange rate and the figure is prefixed ≈, with a line under it naming the original amount and the age of the rate — “Includes US$840.46 converted at the pinned exchange rate (15 days old).” A row whose rate was refused is left out, and the card says so with the amount.
- “May overlap with a cost also logged in Expense Tracking — not combined with Expenses above.” — a Facebook invoice entered on both screens would be counted on both, and nothing links the two tables to catch it.
- See campaigns → opens the Marketing spend page at its campaign list.
Committed, not yet invoiced
The dollar figure behind the Backlog card: every job not yet completed whose quote is accepted, valued at the accepted total, with “3 accepted, open jobs.” under it. It is fetched once for the Sales section and read again here, so the two cards can never show different money.
Why there is no total
Payroll and Marketing spend are real spending that may also have been typed in by hand as an expense — a payroll transfer entered as a wage line here and as a manual expense, an ad invoice on both screens. Nothing in FieldQuo links those tables, so a combined “total money out” would look precise and sometimes be wrong. Each figure is shown on its own, labelled with what it does and does not include.
Who can see it
This section is the union of its three sources' gates: the Job costing switch and See prices (fixed costs), Job costing plus View everyone's payslips on Payroll (payroll), and the people-management permission (marketing spend). With the presets, that is owners and administrators only — a Manager holds their own payslips and is refused this section while seeing the rest of the page. A Custom access with all three passes.
Häufige Fragen
Why does Fixed costs not change when I pick Last year?
It is a monthly projection from Settings → Overhead, not a sum of what happened in the period. The hint on the card says so.
Is Payroll this period what I actually paid out?
It is approved hours times pay rates for the period — what the crew earned. What was paid out is on Payroll, per pay run.
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